Shared Practice and Policy

The digital age presents unprecedented opportunities to increase awareness of and access to Yale’s knowledge and assets, now and for future generations. Through digital dissemination we have the means to increase the impact the University can have on the world today. To this end, creative digital initiatives have evolved throughout the campus units and in the academic community. To further support that creativity in the future, we should find ways to spend less of our limited time on the means of production and more on the outcome. Shared practices and infrastructure in production processes and tools will provide greater efficiency, reduce redundancy, improve quality, enable wider access, and aid in preservation.

Resource for Shared Practices.

YDC2 and its campus partners are building a resource for shared practices and policies that support digital content creation, dissemination and management to provide resources for content managers to become more efficient and to help ensure content reusability. Several non-Yale organizations are also engaged in developing shared practices for the digital age and we can build upon many of these efforts. As coordinated units, we can take better advantage of shared resources and can strengthen our capacity. With the increased distribution potential that digital technologies offer come new risks as well as opportunities. Shared practices and agreed upon policies will educate disseminators about the intellectual property and branding concerns of the University and ensure that Yale University is always represented publicly in a manner that is appropriate to our institution. Finally, all research institutions are faced with new issues that have been introduced by technologies. White papers that summarize the issues, cite the discussion in other communities, and make recommendations for high-level decisions will further our progress toward digital Yale.

Scope, Audience, Objectives:

The scope of this effort includes the development of policies, recommended practices, and investigatory reports on unresolved issues related to the creation, dissemination, and management of digital assets – the body of digital material produced or collected by the Yale community, both originating in digital form (born digital) or converted (digitized) from the rich array of traditional collections at Yale.

The audience for this information is the Yale community of practitioners (faculty, students, staff) who generate or wish to generate digital assets.

 The primary objectives of this ongoing effort are:

• To enhance the efficiency of digital initiatives and reduce their overall costs by employing shared infrastructure and by reducing duplication of effort. Sharing of information should result in continuity in digital activities. Practitioners will learn from each project and build upon expertise. 

• To facilitate long-term preservation, cross-collection discovery, and interoperability of digital objects across different systems – all of which depend heavily upon the use of reliable, well documented content formats and upon the consistent application of metadata based on shared standards.

• To address intellectual property, copyright, and licensing issues in a way that maximizes fair use and minimizes risk to the University.

• To increase the availability and impact of Yale’s rich collections and research resources.

• To establish guidelines for use of campus-wide digital asset infrastructure components